Archiv
Archiving &
Digitization

Multiple Choice
Multiple Choice
School & University
Quality Assurance
Surveys

Wahlen
Elections &
Voting

Hauptversammlungen
Annual General Meeting
Supervisory Board Election
Works council election
Sportwetten
Sports betting &
Betting slip entry

Krankenhaus
Emergency Medicine
Anesthesia
Laboratory & Research
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Scan, sort, evaluate

Where our scanners and OMR help.

Securely scan, verify, evaluate, sort and archive tens of millions of ballots in the shortest possible time? Digitize gigantic paper archives and volumes of files on site? Capture medical protocols, surveys, multiple choice sheets or betting slips quickly and reliably? Or precisely separate thousands of documents by addressee or mandate so that the right document ends up in the right envelope? Yes, our scanners and OMRs do all that. And much more.

From ballot papers to betting slips, from voting to final exams: our scanners and OMR digitize, sort and evaluate. They are the reliable link between paper and the digital world.

Sebastian Blümel, DATAWIN Team Leader Development

Scanner and OMR applications and fields of use

Our scanner and OMR special developments help to control large quantities of paper in a time- and cost-efficient way. Worldwide and across all industries.

Document archiving is an ongoing task of every organization: whether it is due to the statutory archiving obligation or whether it is required by the particular business model or the activity of the organization.

Thus on the one hand companies, institutions and administrative departments are obliged by law to preserve at least as digital images, commercial correspondence, book-keeping vouchers and other tax-relevant documents for a set period of time.

On the other hand, it is a matter of vital interest to many organizations to keep certain documents and information permanently available, for example in health care systems, in the insurance business but also in criminology (e.g. fingerprint archives).

High-performance scanners are hereby employed in order to assure clarity and simple handling of the documents involved and to avoid large haptic paper archives, or to transfer these archives instead or additionally to digital archives.

Portable high-performance scanners offer the possibility of performing the digitalization of the documents on site. One can then dispense with the transport logistics imposed by data protection laws which are so time-consuming and personnel-intensive, since the confidential documents need not leave the record office.

A digital signature, which can already be applied using the image processing board (IPB) thus excluding the possibility of external influence, guarantees absolute immunity to forgery.

One finds multiple choice processes (multiple selection, voting procedure answers) in use in the field of education and in public opinion research : on the one hand, in tests and examinations at universities and other schools and on the other, in opinion trends and attitudes in surveys and market research situations.

Multiple choice formats offer various pre-formulated answers and assessment possibilities to a question or statement. Selection is made by manually marking the corresponding answer or rating, usually by inserting a cross or ticking or blackening a box preceding one of the answers or ratings with a pencil or ballpoint pen.

Optical mark readers recognize these marks on exam forms, questionnaires and polarity profiles and pass on the marking coordinates to a PC. The application software interprets the marks that were made, analyzes them and then very quickly and reliably calculates the test results, survey ratings or queried attitudes. The findings can subsequently be imported directly into databases.

In cases in which a statutory archiving obligation is required, high-performance scanners or OMR/scanner hybrids simultaneously prepare a digital image of the filled in test form or similar document for digital storing.

The conducting of political elections – e.g. presidential elections – besides intelligent organizational concepts, requires highly reliable and certified technical equipment. When electoral law prescribes elections by means of ballots and absentee ballots, sometimes thousands, sometimes millions of ballots must be evaluated.

In order to avoid the high error rate and extreme costs of counting by hand, governments, administrative bodies and election organizers employ high-end and peak performance scanners, so-called “election scanners”.

These election scanners process up to 200,000 balllots per day. The ballots – even including folded documents – are thereby checked for authenticity and plausibility, evaluated, sorted and archived as images.

The preparation of the images is effected using a CCD line camera and a powerful image processing board. Here in the image processing board the image is compressed and, if required, digitally signed. Initial data (e.g. barcodes, marks, etc.) can be extracted beforehand from the uncompressed raw data of the image. The compressed image is transmitted to the integrated PC. The latter’s counting and evaluation software registers and qualifies the marks and identifies ballots as correctly or incorrectly filled out and issues the corresponding disqualification commands. Any double document copies are detected by an ultrasound sensor, a document tracing system on the basis of light barriers detects jams, infeed disorders and full output trays.

In addition to marks, election scanners also recognize handwritten remarks (write-ins) and separate these out for individual inspection.

Whether general assemblies of clubs or associations, legislative assemblies (state parliaments) in politics or shareholders’ meetings in the realm of economy: each democratic organization or institution conducts voting procedures at regular intervals, in order to arrive at decisions and to adopt resolutions.

The methods of conducting the voting differ according to the respective by-laws, statutes, constitutions or standing orders. Common methods are the submission of “yes”, “no” or “abstain” voting cards as well as alternative voting.

Voting can be conducted openly or secretly. Depending upon the voting method employed, the passing of a resolution may require a relative, simple, absolute, qualified or unanimous majority. The greater the number of eligible voters and/or the greater the differentiation in the distribution of the voting shares, all the more necessary is the machine-supported automatic counting of the votes.

Above all, when a multitude of different votes must be evaluated or when the outcome of the voting is needed immediately as the basis for further decision-making, fast, reliable and in some cases detailed results must be available.

Optical mark readers (OMR) and high-performance scanners evaluate great volumes of voting cards in extremely short times. As an option, they can test the voting cards for plausibility, verify them and by means of integrated barcode printing, assign each vote counted to the corresponding card so that the results can be validated if necessary.

In order to inform their shareholders and to involve them in fundamental decisions, corporations, limited partnerships by shares and public European companies hold ordinary and extraordinary shareholders’ meetings.

Among others, these meetings include supervisory board elections, the election of the annual auditor, dividend payments and procedural rules, but also capital increases, restructuring measures or company mergers.

Not rarely up to 100 decisions are made and voting procedures conducted at a single shareholders’ meeting.

Since voting results are often needed immediately as the basis for further decision-making, reliable and sometimes very detailed results must be available quickly, e.g. when simple majorities are not sufficient to reach a decision. Acclamation or manual vote counting do not satisfy these requirements.

Optical mark readers (OMR) and high-performance scanners evaluate great volumes of voting cards in extremely short times. As an option, they can test the voting cards for plausibility, verify them and by means of integrated barcode printing, assign each vote counted to the corresponding card so that the results can be validated if necessary.

Public opinion research and market research employ qualitative and quantitative methods to determine dispositions and attitudes of certain target groups. A widely used method is the multiple choice process (multiple selection, voting procedure answers).

Multiple choice formats offer various pre-formulated answers and assessment possibilities to a question or statement. Selection is made by manually marking the corresponding answer or rating, usually by inserting a cross or ticking or blackening a box preceding one of the answers or ratings with a pencil or ballpoint pen.

Optical mark readers recognize these marks on questionnaires and polarity profiles and pass on the marking coordinates to a PC. The application software interprets the marks that were made, analyzes them and then very quickly and reliably calculates the survey results or queried attitudes. The findings can subsequently be imported directly into databases.

In betting offices, sports betting shops and at racing tracks, certified and licensed betting operators, organizers of sporting bets and bookmakers offer bets on the outcome of many different types of events. The person placing the bet thereby marks the outcome of the sporting event (the game) that he predicts on a betting slip.

A variety of games can thereby be marked on each betting slip so that various traces are present on the slip. Possibilities include among others single bets, combination bets and system bets.

Optical mark readers and high-performance scanners are responsible for carrying out the recording of the betting slips. They are either operated by the personnel at the counter of the betting shop or they are built into terminals into which the better inserts his betting slip and from which he then receives a receipt for the bet he has placed.

Betting terminals, scanners and readers substantially reduce the expenses in terms of time und staff for the betting provider. Their usage in the automated acceptance of sporting bets has proven their worth thousands of times and has been the national and international standard for many years now.

 

Every year over 12 million emergencies occur in Germany alone. These cases are handled by doctors on emergency call and paramedics who use the so-called emergency protocol to document their work.

In the emergency protocol, these emergency doctors, rescue personnel and paramedics document the emergency situation as they found it, the initial measures carried out by them on site, the transportation to the clinic as well as any of the patient’s previous illnesses or premedications.

Documentation is generally effected using a standardized paper protocol according to the MIND standard (Minimal Emergency Data Set).

Optical mark readers transfer the paper-based data of the emergency protocol (original document) quickly and without loss to digital data records which are then directly available for further processing in the respective databases, for example, for the preparation of emergency statistics or payroll accounting.

An anesthesia protocol contains the written documentation of all perioperative incidents, measures or medications, chronologically and with time specification. 

These measures preceding, during and after the operation extend from the immediate preoperative patient identification to the adjusting of the surgical indication along with the preparation of the requisite operating area and finally up to the checklist-supported inspection of the entire anesthetic equipment and all the procedures.

The anesthesia protocol documents premedication, introduction and maintenance of the anesthesia as well as all data and vital parameters regarding the anesthesia and the operation and furthermore, all measures and materials relevant to the anesthesia: among others, anesthetic procedures, types of tubes, respiratory techniques, anesthetic machines, accesses established, positioning, AV blocks, drainages, intervention types and also the surgical and anesthetic personnel.

Anesthesia protocols are prepared by making marks and entries in ready-made protocol forms. The set of documents consists of the three forms premedication, documentation of the operation and recovery room documentation.

Optical mark readers are responsible for transferring the paper-based data of the anesthesia protocol (original document) quickly and without loss to digital data records which are then directly available for further processing in the respective databases, for example, for the preparation of statistics, for quality assurance in anesthesia or for archiving purposes.

Discover DATAWIN

How and where our customers use our scanners and OMR

High-tech from Lower Bavaria remains election service provider's first choice

A DATAWIN press release (German language).

„The right letter in the right envelope“

Peter Schrittenlocher in DOK.mag (German language).

User reports

What our customers say about DATAWIN scanners and OMR.

Federal Minister of the Interior visits DATAWIN

A report from the Landshuter Zeitung (German language).

Bavarian state parliament relies on DATAWIN OMR for voting

A DATAWIN press release.

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